Overview
The Accounts Journal (Journal Entry) module in DizLog lets you record manual accounting entries made up of debit and credit lines. It sits under Financials → General Accounting → Journal Entry and is labeled Accounts Journal in the app.
These journal entries feed into the wider accounting system, including:
Accounting Ledger
Accounts Payable Summary and Detail reports
Other general accounting tools that use the shared Journal and Ledger data in the backend business and reporting modules.
Use this module when you need to record or adjust balances that are not coming from other documents (like bills or expenses), or when you want full control of the debit and credit lines.
Key Features
Based on the web portal and backend structure, the Accounts Journal module provides:
Journal list with filters
Search by name, description, or journal number.
Filter by date range and location.
See columns for Journal No., Description, Date, Status, Action.
Add New Journal
Button “Add Journal” opens the Add New Journal form.
Fields include:
Journal date
Location
Description
Auto reverse toggle and reversal rule
Lines with Account, Name (customer or supplier), Description, Debit, Credit
Totals for debit and credit
Journal statuses & actions
Draft: editable; can be submitted/posted or deleted.
Posted: locked; you can view, reverse or clone it to a new draft (actions shown via icons like check mark, edit, delete, view, history, copy).
Cancelled: visible for reference; only view is available.
Attachments
Journals can hold attachments (for example, supporting documents).
An Attachments window lets you upload files.
Bulk Import Journal Entries
“Bulk Import” button opens a wizard.
Step 1 provides a downloadable template with required columns: Date, Account, Debit, Credit, Memo, Reference.
You upload the filled file, preview all rows (with validation messages if something is wrong), then import.
Auto-reversing journals
The form includes an “Auto reverse journal” setting and reversal rule, backed by a JournalReversalSchedule in the backend.
This allows a journal to automatically create a reversing entry according to the rule you choose.
Getting Started
1. Check prerequisites
Before using Accounts Journal, make sure:
Your chart of accounts is set up (you will pick accounts from a list).
Your locations exist in DizLog (the form requires a location).
Your customers and suppliers are added, so you can link a line to a name when needed.
These are all referenced by the journal form via account, location, and customer/supplier dropdowns.
2. Open the Accounts Journal page
Log in to your DizLog account.
From the left menu, click Financials.
Under General Accounting, select Journal Entry.
You will see the Accounts Journal list page, with:
Filters at the top (search field, date picker).
A table showing existing journals.
Buttons Add Journal and Bulk Import.
How to Use
A. Viewing and filtering journals
Set a date range
Use the date picker at the top to choose the period you want to review.
Search
In the search box, type part of the name, description, or journal number, then click the search icon.
Review the list
Each row shows the Journal No., Description, Date, Status and Action icons.
The Status tells you whether it’s Draft, Posted, or Cancelled.
B. Creating a new journal
On the Accounts Journal page, click Add Journal.
The Add New Journal form opens.
Fill out the header:
Journal date – pick the date of the transaction.
Location – choose the relevant business location.
Description – enter a short explanation (e.g., “Accrual for utilities”).
(Optional) Turn on Auto reverse journal if you want the system to generate a reversing entry later and pick the Reversal rule and related fields.
Add journal lines:
In the first row:
Description – describe this line (e.g., “Accrued utilities expense”).
Account – select an account from the drop-down.
Name – optionally pick a customer or supplier.
Debit – enter the debit amount, or leave at zero.
Credit – enter the credit amount, or leave at zero.
Click Add New Line to add more lines until the total debits equal total credits.
Tip: A journal cannot be posted if debits and credits are not balanced.
C. Adding attachments
In the Add New Journal screen, click the Attachments area.
In the Attachments window, click Choose Files and select one or more files.
Confirm/upload and close the window.
The attachments count will update on the journal form.
D. Saving vs submitting vs posting
At the bottom of the form you’ll see Submit, Save, and Cancel:
Save
Stores the journal as Draft so you can edit later.
Submit / Post
Changes the status to Posted (depending on the configuration) and sends the amounts to the ledger and related reports. Journal status and posting actions are handled by the journal action modal in the list view.
Cancel
Discards changes and returns you to the list.
If your organization uses a separate “Submit” stage, the journal may become Submitted first and then Posted through the action icons on the list.
E. Editing or deleting a draft
On the Accounts Journal list, find a line with Status = Draft.
In the Action column:
Click the edit pencil icon to open and change it.
Click the delete bin icon to remove the draft. A confirmation modal will appear before deletion.
Posted journals cannot be edited; see the next section for how to correct them.
F. Posting, reversing, or cloning a journal
On the list page:
Post/Submit a draft
For a draft, click the send / check-mark action icon to open the posting modal and confirm.
View a posted journal
Use the eye icon to open a read-only view of the journal.
Reverse a posted journal
Click the history/undo icon to create a reversing journal.
The system generates a new entry that offsets the original, making it easy to correct mistakes or reverse accruals.
Clone as draft
Click the copy icon to duplicate a posted journal as a new draft you can edit.
Cancel a journal
If available, the cancel option changes the status to Cancelled while keeping the journal visible for audit purposes.
G. Bulk importing journal entries
Use this when you have many journals to add at once.
On the Accounts Journal list page, click Bulk Import.
Step 1 – Download template
Click Download Template and open the file.
Fill in the required columns for each line:
Date
Account
Debit
Credit
Memo
Reference
Save the file (usually as CSV or Excel as indicated in the UI).
Back in DizLog, upload the file in the same Bulk Import window.
Click Preview to go to the next step.
The system validates each row. If there are issues (for example, an account code doesn’t exist or debits and credits don’t match), the row is shown with an error description in the preview.
Fix any problems in your file and re-upload if needed.
When everything looks good, click the final button (e.g., Import/Finish) to create the journals.
Imported journals will appear in the Accounts Journal list with the appropriate status (often Draft or Submitted).
Troubleshooting
1. “Debits and credits must be equal” or cannot post
Check each line and make sure the total debit equals the total credit.
Add or adjust lines so that the journal balances, then save and post again.
2. “Date is in a closed period” or cannot edit due to period lock
The Accounts Journal screen uses a closed-period check before allowing changes.
Choose a journal date that is inside an open period.
Or ask your accountant/administrator to reopen the period if a correction entry is required there.
3. I can’t edit a posted journal
This is expected: posted journals are locked.
To fix something:
Use the reverse (history) icon to create a reversing entry, or
Use the copy icon to clone the posted journal as a new draft, then adjust and post.
4. A journal I imported is missing
In the list page:
Expand your date range to include the journal date used in the file.
Clear any search text.
Check if the imported journals are in Draft or Submitted status and still waiting to be posted.
5. Errors during Bulk Import preview
Review each error message in the preview table.
Common fixes:
Correct account codes to match existing accounts.
Ensure dates are valid.
Check that debit and credit columns are numeric and balanced.
Save the adjusted file and re-upload.
By following this guide, you can confidently use the Accounts Journal (Journal Entry) module to record, manage, and review your manual accounting entries in DizLog, while keeping them connected to related modules like Accounting Ledger and Accounts Payable reports.