Overview
The General Journal module in DizLog shows a detailed list of all journal entries in a BIR-aligned format for the Philippines. It is a read-only report that summarizes debits and credits for a chosen date range and location, and lets you export the data to CSV or PDF.
You can find it at:
Menu path: Financials > Books of Original Entry > General Journal
URL path: /dashboard/accounting-reports/philippines/general-journal
This report is part of the Books of Original Entry group together with: Sales Journal, Purchase Journal, Cash Receipts Journal, Cash Disbursements Journal, and General Ledger, which appear as tabs at the top of the screen.
Key Features
Based on the application screens and report types defined in the system, the General Journal module provides:
Date & Location Filters
Filter entries by a start and end date using the date picker.
Filter by Location using the location selector.
Philippines General Journal Tab
One of several report tabs under the Philippines accounting reports:
General Journal
Sales Journal
Purchase Journal
Cash Receipts Journal
Cash Disbursements Journal
General Ledger
Period Summary & Totals
Shows the Period (start and end dates) for the report.
Displays total Debit and total Credit for that period at the top.
Detailed Journal Table
Each row in the table includes:Reference Date
Reference Type
Reference #
Description
Account Code
Account Name
Debit amount
Credit amount
Warnings Section (if applicable)
When the system detects issues related to the data, it shows a Warnings box listing the messages.
Export to CSV or PDF
The screen includes Download CSV and Download PDF buttons.
Exported files use headers such as Reference Date, Reference Type, Reference Number, Description, Account Code, Account Name, Debit, Credit, followed by an optional Totals row.
No-data Handling
If there are no entries for the selected range, the table shows “No journal entries for this range.”
Getting Started
Follow these steps to open the General Journal module:
Log in to your DizLog account.
In the left-hand menu, go to Financials.
Under Books of Original Entry, click General Journal.
The Philippines General Journal tab should be active by default on this page.
How to Use
1. Choose your Date Range
At the top of the page, find the Date range field.
Click the date field to open the calendar.
Select your start date and end date.
Confirm the selection.
If the start date is after the end date, the page will show an “Invalid date range” message.
2. Select a Location
Next to the date filter, use the Location drop-down.
Choose All or a specific business location you want to report on.
3. Refresh the Report
Click the Refresh button to load the report for your chosen date range and location.
The system will retrieve the General Journal data from the accounting back-end services that work with journal and ledger entities.
4. Review the Period and Totals
At the top of the table you’ll see:
Period: shows the start and end dates of the report.
Totals: shows overall Debit and Credit figures for the period.
Use these to quickly check if debits and credits are balanced.
5. Read the Journal Table
The main table lists each journal entry with these columns:
Reference Date – the date of the transaction or journal entry.
Reference Type – the source (for example, journal entry type or document type).
Reference # – the identifying number for the transaction.
Description – a short explanation of the entry.
Account Code – the code of the account used (as defined in your Chart of Accounts).
Account Name – the name of that account.
Debit – amount posted as debit.
Credit – amount posted as credit.
You can scroll horizontally if needed to see all columns.
6. Check for Warnings
If the system has any concerns about the data, you’ll see a Warnings box below the totals:
Look at each warning message in the list.
Use the information to review relevant transactions in other modules (for example, sales, purchases, or journal entries) as needed.
The General Journal screen itself is read-only; fixes are done in the modules where the original transactions were created.
7. Export the General Journal
To keep a copy or submit to authorities:
Confirm the filters (date range and location) show the period you want.
At the top of the page, click Download CSV to export to a spreadsheet file, or Download PDF for a printable file.
The export will include the table columns and add a Totals line if totals are available.
The exported file uses a title similar to “Philippines General Journal – [Location] – [Period]” for easy identification.
8. Switch to Related Books of Original Entry
From the same screen you can move between related reports using the tabs defined for the Philippines accounting reports:
General Journal
Sales Journal
Purchase Journal
Cash Receipts Journal
Cash Disbursements Journal
General Ledger
Click another tab to view that report, keeping the same date range and location filters. This makes it easy to compare journals and ledgers for the same period.
Troubleshooting
1. “Invalid date range” message
What you see:
A yellow box saying “Invalid date range – Start date must be on or before the end date.”
What to do:
Open the date picker again.
Make sure the start date is earlier than or the same as the end date.
Click Refresh to reload the report.
2. “Unable to load report”
What you see:
A red box saying “Unable to load report. Please adjust your filters or try again in a few moments.”
What to do:
Confirm that you selected a valid date range.
Try a shorter period (for example, one month instead of a full year).
Click Refresh again.
If it still fails, try reloading the browser page or contact your system administrator.
3. “No journal entries for this range”
What you see:
The table shows a single row with “No journal entries for this range.”
Possible reasons & actions:
There are no posted journal entries for the selected dates and location.
Try a wider date range.
Try selecting All locations.
Entries exist but are in a different location or period than you chose.
4. Totals don’t look right
If the Debit and Credit totals at the top don’t match expectations:
Re-check the date range and location filters.
Look at any Warnings shown and follow their guidance.
Compare with other related reports (Sales Journal, Purchase Journal, Cash Books, or General Ledger) using the tabs to see if entries appear there for the same period.
By following this guide, you can confidently use the General Journal module to review, verify, and export your bookkeeping entries in a format aligned with Philippine reporting requirements.