Managing inventory isn’t just about knowing what’s in stock — it’s about controlling every unit, tracing its source, and knowing when it expires. With DizLog, you can manage batches/lots, serial numbers, and expiry dates to prevent losses, ensure compliance, and make smarter business decisions.
This guide will show you step-by-step how to set it up — and explain why each step matters.
📑 Table of Contents
1. Adding a New Item
👉 Click on: Products & Services → Item List → + Add Items
Select a category (e.g., Laptop)
Type the product name (e.g., Mac Air 2020)
💡 Insight: Categorization makes your reports cleaner and searching faster.
2. Choosing the Right Tracking Type
👉 Click on: Tracking Type → Select Serialized
👉 Check: Track Expiry Date (if applicable)
Serialized tracking = monitor each unit individually.
Expiry tracking = never sell expired products.
💡 Insight: Serialization is essential for electronics, appliances, and high-value items. Expiry tracking is vital for consumables.
3. Assigning Suppliers & Pricing
👉 Click on: Select Supplier → choose supplier (e.g., Power Tools) Clicj
👉 Click on: Sales Information → enter cost & retail price
💡 Pro Tip: Always define the unit of measure (e.g., Per Item) for consistent reports.
4. Managing Serial Numbers & Expiry
👉 Click on: Manage Serial Numbers → Import Serial Numbers
👉 Type in: serial codes (e.g., MAC23463, MAC73926…)
📔 You may Click on "Barcode" to use Scanner on scanning Serial Numbers to automatically enter the Code.
👉 Click on: Expiration Date → choose a date (e.g., 31/08/2030)
💡 Insight: Every item now has a digital fingerprint. This makes warranty validation, returns, and recalls simple.
5. Tracking Inventory Movement
👉 Click on: Reports → Inventory Reports → Inventory by Serial Number
Here you can:
View stock status (In Stock, Sold, Spoiled)
Check purchase & expiry dates
👉 Click on: Serial Number Movement Report to trace item history.
💡 Insight: Complete product traceability builds trust with customers and helps with audits.
6. Selling Products with Serial Control
👉 Click on: POS → Sales → search for product
👉 Select Serial Number → Add to Cart → Charge → Checkout
💡 Pro Tip: Each sale is tied to a specific serial number, preventing ghost inventory or mismatched records.
7. Adjusting & Receiving Stock
👉 Click on: Inventory Management → Purchase Orders → Add Purchase Order
👉 Click on: Receive Stock → Manage Serial Numbers → Import Serial Numbers
💡 Insight: Every incoming stock is documented with serial + expiry, ensuring seamless traceability from supplier to shelf.
8. Keeping Inventory Healthy
👉 Click on: Inventory Reports → choose reports such as:
Expiring Soon Summary – act before products expire
Inventory Aging – find slow-moving items
Stocks for Reorder – prevent stockouts
💡 Insight: Reports aren’t just for record-keeping. They’re decision-making tools that cut waste and maximize profits.
✅ Final Thoughts
With DizLog’s batch/lot, serial, and expiry tracking, you gain:
Full control of every item
Traceability across the supply chain
Protection from losses due to expiry or mismanagement
Actionable insights to grow your business
By following these steps, you’re not just recording stock — you’re building a smarter, safer, and more profitable inventory system.