The Inventory Count feature in DizLog ensures stock accuracy by allowing you to perform full or partial counts across branches or warehouses. This process helps detect discrepancies, reduce shrinkage, and maintain reliable records for audits. Variances between expected and actual stock are displayed in real time, and once approved, DizLog automatically adjusts on-hand quantities and logs every change — giving you a transparent audit trail.
📑 Table of Contents
1. Accessing Inventory Count
👉 Click on: Inventory Management → Inventory Count → + New Inventory Count
This opens a new count session where you can set the scope of your stock take.
💡 Why it matters: Regular counts help identify stock losses, theft, or data entry errors before they affect sales or financial reports.
2. Choosing Location & Count Type
👉 Select the Location (branch or warehouse).
👉 Choose Count Type:
Full Count – counts all items in the location.
Partial Count – counts only selected categories or items.
💡 Pro Tip: Use Partial Count for spot checks or high-value categories in between scheduled full stock takes. This keeps inventory more accurate without disrupting daily operations.
3. Adding Products
👉 For Partial Count, you can:
Select by Category to include all items in a group.
Search by Item to add specific products.
Scan a Barcode to add items instantly.
💡 Did you know? Barcode scanning not only speeds up the process but also reduces human error compared to manual item selection.
4. Starting the Count
👉 Click Count to begin.
The system displays Expected Stock vs Counted Stock.
Enter the actual counted quantity.
The Difference is calculated automatically.
💡 Example: If expected stock is 499 and you count 300, DizLog shows a variance of –199. This variance highlights shrinkage, misplaced stock, or potential recording errors.
5. Saving & Reviewing
👉 Click Save regularly during counting to avoid losing progress.
👉 Once finished, Preview the Count to review variances before finalizing.
💡 Why it matters: Reviewing discrepancies before posting prevents accidental adjustments and gives you a chance to investigate unusual variances.
6. Completing the Count
👉 Click Complete, then confirm.
DizLog updates stock levels based on your counted quantities.
Adjustments are logged automatically for transparency.
💡 Insight: Posting a count creates an adjustment record. This ensures financial and inventory reports always reflect reality, not just system expectations.
7. Viewing Count History
👉 Go to: Inventory History
Review past counts, adjustments, and updated stock.
Check before and after stock levels for audit trails.
💡 Did you know? Maintaining a digital count history supports compliance and can speed up audits by showing exactly when and why adjustments were made.
✅ Best Practices
Save often to avoid re-entry.
Use Partial Counts for frequent checks.
Always review variances before completing a count.
Document reasons for major variances (e.g., damaged, lost, or miscounted items).
Regularly review Inventory History to monitor trends in stock discrepancies.
Final Thoughts
The Inventory Count feature in DizLog is more than just a stock take tool — it’s a safeguard for your business. By combining real-time variance tracking, automated adjustments, and a complete audit history, you can reduce shrinkage, improve reporting accuracy, and gain greater confidence in your inventory records. Whether you’re running a full stock take or a quick spot check, DizLog makes the process accurate, efficient, and transparent.