Accurately recording stock receipts is essential for maintaining reliable inventory data, avoiding discrepancies, and ensuring supplier accountability. In DizLog, there are two ways to receive stock:
Manual Receiving (Adjust Stock) – A quick method for urgent updates, donations, or exceptional items not tied to a purchase order.
Receiving via Purchase Order (PO) – The recommended process for supplier deliveries, providing full traceability, cost accuracy, and compliance.
This guide walks you through both methods, explains when to use each, and shares best practices to keep your stock records accurate and audit-ready.
📑 Table of Contents
1. Receiving Stock Manually (Adjust Stock)
Manual receiving allows you to directly update stock levels without creating or linking to a purchase order.
Steps
Go to Products & Services → Item List.
Select the product and click View/Edit.
Open the Sales Information tab.
Click Adjust Stock.
Enter the Received Quantity (e.g., +10 units).
Click Save to update.
📌 Result: The system immediately updates the New Stock quantity, visible in your Item List.
💡 Best Use:
Urgent replenishments
Donations or free stock
One-off adjustments not linked to a PO
⚠️ Important: Manual receiving does not capture supplier or cost details. Always document the reason for manual entries for audit purposes.
2. Receiving Stock via Purchase Order (PO)
Receiving through a PO is the most reliable and accurate method. It ties stock receipts directly to supplier orders, ensuring transparency and cost accuracy.
Steps
Navigate to Inventory Management → Purchase Orders.
Click Add Purchase Order.
Select the Location and Supplier.
Add products with their Quantity and Cost.
Save the PO – it will appear with status Pending.
When goods arrive, open the PO and click Receive Stock.
Enter the actual quantities received (full or partial).
Approve to finalize and update stock.
📌 Result: Stock is added to inventory and logged against the supplier PO. You can review all records in Stock Receive History and Inventory History.
💡 Best Use:
Regular supplier deliveries
Partial or staggered shipments
Transactions that require cost and supplier traceability
✅ Comparison Table
Method | When to Use | Advantages | Considerations |
Manual Receiving | Urgent stock, donations, exceptional items | Fast and flexible | Does not record supplier or cost data |
PO Receiving | Standard supplier deliveries, partial receipts | Accurate, tied to supplier and cost records | Requires a PO created in advance |
Best Practices
Use PO Receiving as your default process for supplier orders.
Reserve Manual Receiving for urgent or exceptional cases only.
Always verify received quantities against physical stock before saving.
Regularly review Stock Receive History and Inventory History for compliance and audits.
Use partial PO receiving to handle staggered supplier deliveries without losing traceability.
Final Thoughts
DizLog provides two flexible methods for stock receiving. Manual Receiving is ideal for quick fixes, while PO Receiving ensures traceability, supplier accountability, and accurate reporting. By applying the right method for the right scenario, you’ll keep your inventory reliable, compliant, and audit-ready.