📑 Table of Contents
1. Overview
The Fixed Asset Management feature in DizLog allows users to record, track, and manage company-owned assets such as equipment, furniture, and vehicles.
It helps you monitor:
Asset purchase and depreciation
Location and user assignments
Asset life cycle (active → disposed)
2. Who Can Access
Recommended Roles: Accounting / Finance / Admin
Required Permissions:
Accounting → Fixed Asset Management (View, Add, Edit, Delete)
3. Accessing the Fixed Asset Management Module
On the left navigation menu, go to Accounting → Fixed Asset Management.
You’ll see the Fixed Asset Dashboard, including:
Search Asset
Status filter
Location filter
Export / Print options
+ Add Asset button
💡 If you see “No assets added yet,” start by adding your first asset.
4. ➕ Adding a New Fixed Asset
Click + Add Asset.
A form titled New Asset will appear.
Fill out all required details (marked with *).
Click Save to record your asset.
📌 You can edit or update any field later if needed.
5. Fixed Asset Form Field Guide
Field Name | Description | Required |
Asset Name | The name of the asset (e.g., “Office Printer”) | ✅ |
Asset Type | Select from dropdown (e.g., Machine, Furniture) | ✅ |
Asset Code / Tag | Unique internal code or tag for tracking | ✅ |
Purchase Date | Date when asset was acquired | ✅ |
Supplier | Select supplier from list | Optional |
Purchase Cost | Total purchase cost | ✅ |
Useful Life (Months) | Duration for depreciation (e.g., 60 months = 5 years) | ✅ |
Salvage Value | Expected residual value after depreciation | ✅ |
Depreciation Method | Choose “Straight Line” | ✅ |
Depreciation Start Date | Date when depreciation begins | ✅ |
Location | Assigned branch or warehouse | ✅ |
Department | Optional field for departmental tracking | Optional |
User | Person responsible for the asset | Optional |
Notes | Add remarks, serial numbers, or maintenance info | Optional |
6. Searching and Filtering Assets
On the main Fixed Asset Management screen:
Use Search Asset to find specific assets by name or tag.
Use Status Filter (e.g., Active, Disposed) to view assets by status.
Use Location Filter to view assets per branch or All.
💡 For Admins, the “All” filter shows all assets across all locations.
7. Editing and Transferring Assets
Go to Accounting → Fixed Asset Management.
Locate the asset and click Edit (✎) under Actions.
Update details such as:
User (assign a new responsible person)
Location (transfer to another branch)
Department or Status
Click Save.
📋 Add a note for every transfer or update for better tracking.
8. Understanding Depreciation
Straight Line Depreciation Formula
(Purchase Cost – Salvage Value)÷Useful Life in months\text{(Purchase Cost – Salvage Value)} ÷ \text{Useful Life in months}(Purchase Cost – Salvage Value)÷Useful Life in months
Example:
Purchase Cost = ₱120,000
Salvage Value = ₱0
Useful Life = 60 months
→ Monthly Depreciation = ₱2,000
Depreciation starts on the Depreciation Start Date you set during asset creation.
9. Disposing an Asset
When an asset is sold, retired, or scrapped:
Open the asset from the list.
Click Edit.
Change Status to Disposed.
Add disposal details (date, remarks, or proceeds).
Click Save.
⚠️ Verify accumulated depreciation before marking an asset as disposed.
10. Exporting and Printing Asset Records
You can export or print reports directly from the dashboard:
Click the Download (⬇️) icon to export your asset list (CSV/XLSX).
Click the Print (🖨️) icon to print a formatted report.
11. Best Practices
Use consistent Asset Codes (e.g., MACH-2025-001).
Review Useful Life and Salvage Value periodically.
Update Location and User fields after transfers.
Perform quarterly audits for accuracy.
Record notes for maintenance, warranty, and depreciation review.
12. Frequently Asked Questions
Q1: What if depreciation start date is incorrect?
→ Edit the asset and update the Depreciation Start Date; adjust depreciation entries accordingly.
Q2: How can I track who currently holds the asset?
→ Use the User field to assign responsibility and update it after any change.
Q3: The asset doesn’t appear in my list. Why?
→ Check your Location Filter — it may be set to a specific branch. Use “All” to see every asset.
Q4: Can I upload assets in bulk?
→ Currently, assets must be added one by one. (Bulk upload enhancement may be supported in future releases.)
✅ You’re all set!
The Fixed Asset Management module helps keep your accounting organized and ensures every asset is accurately tracked from purchase to disposal.