I. Steps to Close the Register
1. Access the POS Menu
- From the POS view, click on the three lines located at the upper left corner of the POS screen.
2. Select "Close Register"
- This will open the register closing process.
3. Count Cash in the Drawer
- Physically count the money in the register to ensure accuracy.
4. Input Closing Amount
- Enter the total cash amount you counted into the system.
5. Finalize the Closing
- Click on “Close Register” to complete the process.
6. Generate Reports (Optional)
- To print X-Reading (shift summary) or Z-Reading (end-of-day summary for BIR-enabled accounts), click on “Print Shift Report” before confirming register closure.
II. Tips for Efficient Register Closing
1. Enable Auto-Printing of Z-Reading
- Go to POS > POS Settings
- Scroll to Auto-Print Z Reading Report Option
- Enable the feature
- Click Save
This ensures Z-Readings are automatically printed at the end of the day.
2. Include Item Sales Summary in Z-Reading
- Go to POS > POS Settings
- Scroll to Print Item Category
- Enable the feature
- Click Save
This allows you to review a breakdown of sales per item category in your Z-Reading.
3. Understand X vs. Z Reading
- X-Reading provides a snapshot of sales and cash for the shift. It can be printed anytime without resetting totals.
- Z-Reading finalizes the daily sales report and resets totals (available for BIR-enabled accounts only).
4. Use the Cash Management Feature
- Always log cash inflows (pay-ins) and outflows (pay-outs) throughout the day.
- This helps reconcile variances and maintain accountability.
5. Perform Closings at Consistent Times
- Closing registers at the same time daily improves reporting consistency and reduces confusion across multiple shifts.
6. Double-Check Before Finalizing
- Ensure all sales for the day have been properly processed and that pending transactions are cleared before closing.
Best Practices for Accuracy
- Assign Responsibility: Designate a specific person (e.g., cashier or shift manager) responsible for end-of-day closing to avoid duplication.
- Secure Reports: Keep printed Z-Readings safely filed for audit and compliance purposes.
- Audit Randomly: Perform surprise checks on cash counts to encourage accuracy and accountability.
- Train Staff: Regularly train cashiers on using the Cash Management feature and following the end-of-day closing procedure.
Conclusion
By following these steps and tips, you can ensure smooth and accurate end-of-day closings with Dizlog POS, minimizing discrepancies and keeping your records compliant.