Adding an employee to a Point of Sale (POS) system is a crucial step in managing staff access and tracking transactions.
Fill in Employee Details:
Complete the required fields for the new employee. The information you need to provide includes below:
Staff Details
Employment Details
Time Tracking
Work Locations
Role Details
Payroll Details
To know how to add your employee to the system and provide them access choose which feature you are using:
Staff Details tab:
Click on "Employees" dropdown list and click on "HRMS"
Click "+Add Employee" to start adding your employee one at a time
Enter "Staff Details" as below:
a. Employee Name
b. Employee Email address: Once you have registered your employee, the employee will be receiving a one-time password to the email to access their DizLog account
c. Enter Phone Number (optional)
d. User ID: it will be automatically generated once email address has been saved for the staff
Employment Details tab:
Choose Employment Type:
a. Full-Time
b. Part-Time
c. Freelance
Enter National ID : (optional)
Birth Date: (optional)
Address Line: (optional)
Address Line City: (optional)
Zip/Postal code: (optional)
Start Employment Date:
Last Employment Date: (optional)
Time Tracking tab:
Toggle on to Manually add time tracking
Work Locations tab:
Select a location to allow employees to submit their attendance through location or selfie with the location.
💡 Toggle on "Set as Primary Location"
Role Details tab:
By default, there are predefined roles ( with assigned permissions ) to it. You may now assign a role to your staff by selecting from predefined roles
Predefined roles are below:
Admin
Manager
Cashier
Accountant
Simply pick and assign a role to the staff/employee then click "Save"
Click on "Add New Role"
Add Role Name, Role Description and Select Permissions under the Role
Once Selected click on "Save"
💡 You may add more role and permissions to the employee by clicking "Add New Role" since employee might have different set of roles and permissions assigned.
Click on "Save" before continuing to Payroll Details tab
To access the list of employees, select Payroll from the landing screen.
To start adding employees, tap on the Add New Employee button and enter employee’s payroll details and save.
⚠️ Please keep in mind that you should only include the employee's email address or phone number.
⚠️ Please use an email address to add employees if you are not from the Philippines or Singapore. Using a phone number does not send login information to your staff.
Remember to add a work location when employees submit their time through location or upload a photo if attendance is through a selfie.
After adding employee's personal information, proceed to adding employee's payroll information. Select the computation of salary, the applicable pay period, how employees are paid and the salary amount.
When statutory compliance is enabled for Philippines and Singapore businesses, statutory pay items are automatically added to employee's profile. Otherwise, you can manually add pay items by simply tapping on the Add button next to Earnings, Deductions or Reimbursements.
When employee's profile is successfully created, the employee will receive an SMS from DzLog showing his username, temporary password and URL to download the DizLog application.