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How to Create Purchase Order?
How to Create Purchase Order?

Learn how to create, edit or reorder Purchase Order for supplier

Updated over 10 months ago

Creating a purchase order (PO) is an essential part of the procurement process for businesses. A purchase order is a formal document a buyer sends to a supplier, indicating the intent to purchase goods or services.

To know the step by step creating a purchase order choose which App you are using:

  1. From the left pane of the Dashboard click on "Inventory Management" and click "Purchase Order"

  2. Click "+ Add Purchase Order" to start creating PO

  3. Select your store "location"

  4. Select "Supplier"

  5. Add Item from the list that will popup after clicking on "+Add Item"

    💡 Reminder:

    Items/Product selection will be populated depending on what supplier is selected in creating purchase order, you may select multiple suppliers in one single Purchase Order

  6. After clicking the item to order it will let you enter desired quantity and enter cost price

  7. Once done selecting click on "Add Items"

  8. Order Details shows Order date and selection of delivery date when you are expecting the items will be delivered to you

  9. PO Number is automatically populated and you may take note the Purchase Order for future reorder purposes

    That's it! You are able to create a new purchase order.

How to Edit Purchase Order

  1. From the same screen Filter Purchase Orders by Status, manually entering Purchase Order number or by selecting Location.

  2. Click on ✏️ icon to edit

  3. Update such as Purchase Order "Status" from below statuses

  4. Click on "Save" once done

  1. From the landing page of the app, tap on "Inventory/Catalog"

  2. Navigate to "PO" then tap "+ Add PO" to start creating Purchase Order

  3. Select Supplier, Select Item to order

    💡 Reminder:

    Items/Product selection will be populated depending on what supplier is selected in creating purchase order, you may select multiple suppliers in one single Purchase Order

  4. Order Details such as

    a. Purchase Order date ( Purchase Order Created date )

    b. Delivery date ( Set date of item delivery day )

    💡 PO Number is automatically populated and you may take note the Purchase Order for future reorder purposes

    That's it! You are able to create a new purchase order.

How to Edit Purchase Order

  1. From the same screen tap Purchase Order number

  2. Update such as Purchase Order "Status" from below statuses

  3. Click on "Save Changes" once done

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